What is a Midterm/Interim Report?
A Midterm/Interim report is a property inspection carried out during the tenancy period to assess the condition of the property and ensure that it is being maintained in a satisfactory manner. The report should be carried out by a qualified inventory clerk, who will produce a detailed report of the property’s condition, including any damages and required maintenance works.
Why are Midterm/Interim Reports required?
Midterm/Interim Reports are required to ensure that the property is being maintained to an acceptable standard and that any necessary repairs or maintenance works are identified and carried out quickly. The report also provides an opportunity for the landlord and tenant to discuss any issues that may have arisen during the tenancy period such as outstanding maintenance works or changes to the tenancy agreement.
What will be checked during a Midterm/Interim Report?
During a Midterm/Interim Inspection the following will be checked:
The overall condition of the property, including walls, floors, ceilings, and fixtures and fittings.
Any damages to the property including scratches, scuffs, dents, and holes in the walls, floors, or ceilings.
Any required maintenance works such as painting and decorating, and repairs to appliances, fixtures and fittings.
Any changes to the tenancy agreement such as subletting, or the addition of pets to the property.
The cleanliness of the property including kitchens, bathrooms, and communal areas.
Midterm/Interim Report Checklist for Landlords and Tenants:
To ensure a smooth midterm/interim inspection it is important to prepare in advance. Here are some key points to keep in mind before the arrival of the inventory clerk:
- The property should be clean and tidy, with all clutter and personal items removed.
- All appliances should be in good working order, and any required maintenance works should be completed prior to the inspection.
- The property should be well-ventilated, with windows and doors open to allow fresh air to circulate.
- Any damages or maintenance works should be noted and reported to the landlord or agent prior to the inspection.
- The inventory clerk should be given access to all areas of the property, including communal areas.
- The landlord or agent should be available to attend the inspection to discuss any issues that may arise.
- The tenant should be available to attend the inspection to discuss any issues that may arise.
- Any changes to the tenancy agreement should be agreed upon by both the landlord and tenant prior to the inspection.
- The inventory clerk should be provided with a copy of the tenancy agreement and any relevant contact details for the landlord and tenant.
- The landlord and tenant should take note of any comments or observations made by the inventory clerk during the inspection.
- The inventory clerk should be given sufficient time to complete the inspection and produce a detailed report of the property’s condition.
Changes: Advise the inventory clerk of any recent renovations or changes to the property, such as the installation of new appliances or fixtures and fittings